Executive Secretary

 

Reports To:  Pastor-President; Church Administrator

 

Position Status: Non-exempt

 

Position Summary: Keep full and accurate records of all the proceedings of the church at business meetings; keep a complete registry of the membership of the church and shall preserve all papers and valuable letters that belong to the church; keep and properly preserve a true history of the church; report of the losses and gains in membership of the church annually; understand the policies, guidelines and procedures outlined in the Church By-Laws; has a good grasp of              the Church’s organizational structure.

 Minutes

 

  1. Prepare the Annual Church Profile for the annual business meeting.
  2. Assist in preparation of the agenda for business meeting(s).
  3. Keep an accurate record of all regular and special business meetings and transactions made and approved by the church.
  4. Present the minutes of prior meeting(s) at each business meeting for church approval.

 

Reports

 

  1. Prepares statistical reports in collaboration with the pastor and church administrator.

 Correspondence

 

  1. Conduct official correspondence by typing letters for pastor and church as needed; thank-you notes, congratulations, and condolences.
  2. Preserves and file all communications and written documents.
  3. Give notice for meetings where notice is necessary.
  4. Issues letters of disciplinary action when directed by the pastor.

 Publications

 

  1. Prepare Newsletter
  2. Type and keep adequate supply of New Members booklets.
  3. Prepare Bulletins for special programs as requested.
  4. Maintain Web Ministry.
  5. Church Directory

 

Membership List

 

  1. Maintain an accurate record of the church membership, including the dates of admission and termination.
  2. Provide clerical assistance during the invitational period of the worship services for new members, re-dedications and other decisions.
  3. Correspond with other churches for membership changes.
  4. Maintain computer data base.

 

History

 

  1. Preserve records for church history.

 

Other

 

  1. Work with church officers (deacons and trustees) in preparation of legal documents.
  2. Take baptismal information and prepare certificates.
  3. Keep office files current. 
  4. Safe keeps church seal and executes all authorized documents requiring a seal.
  5. Safe keeps charter, deeds and titles against loss or damage.

 

Expectations

 

  1. Employee subscribes to and is in full agreement with the “I believe the Bible to  be the Word of God, the only infallible rule of faith and practice and that it has been clearly and consistently interpreted in ECOD “By-Laws Tenets of Faith and Doctrine”.
  2. Employee’s inability to perform his/her duties due to physical or conduct detrimental to the ministry shall result in termination.

 

 

Original: 02/07/04

Revised: 08/18/10